[Oslc-steeringcommittee] OASIS-OSLC MS Sepending Plan

[Schulte, Mark D]

This looks like a good starting point to me.  I did have a few questions.

Is OSLC Connect 2014 the summit meeting that we discussed at the last meeting that would be an event we plan to coincide with another existing appropriate conference like Innovate or something that or are you looking at as standalone at this point?

I wasn't really sure I understood what was represented by "Bad debt reserves".  
One thing that I didn't see that resonated as a need with me from the original agenda item was "travel expenses for OSLC trainers conducting OSLC implementation workshops".  It may be the case that we do not have any firm idea as to needing $$ for any such workshop in the near future, but I would not want to be unable to meet this need due to funding if we had a way to do that.  Perhaps some of the remaining reserve could be captured to support that need.

Similarly, would not want to have any technical issues with web presence, or IT and infrastructure.  Again, those may not be an issue at this point but if there is any doubt about having that technical support in place and the existing $$ targeted for "Staff Support" are not covering that, we should address that.

In general, it might be good to keep track of some of these items from the original list that were in last month's agenda, or additional ones we come up with later as key activities....and note which ones are not part of the current spending because we simply don't think $$ will be required to maintain them in 2014 along with that rationale in case something changes later (e.g. no Web Master $$ required because IBM is doing this and doesn't need additional funding).

Thanks!

Mark

-----Original Message-----
From: Ersch, Rainer [mailto:rainer.ersch at siemens.com] 
Sent: Thursday, August 22, 2013 1:37 PM
To: stc-private at open-services.net
Subject: OASIS-OSLC MS Sepending Plan

Dear StC Colleagues,

in response to the topic 4 of our last StC meeting, I compiled a first draft of a spending plan, based on template we received from OASIS. The template came with a nice, brief guideline which explains what's eligible and how to fill it out.
Dave (Ings) and Sean were kind enough to have a look and discuss some of the topics.  We came to the conclusion that it's good enough to send it to you for the first round of feedback (see attached EXCEL file: Tab 1 is the filled template; Tab 2 additional information for the individual topics as requested in the guidelines) 

It is possible to increase the budget by donations from members. These donations would be collected by OASIS and added to MS budget. Since we expect that it will not be so easy (at least for larger companies like IBM and Siemens) to execute an official donation process, we decided not actively pursue this in the first year. If companies with more light weight donation processes want to donate some money, they are very welcome. According to Dave, IBM has a Foundational Sponsor Credit which can be used to sponsor up to two events of MS/TCs. He will check whether he can add some money from this item to the budget for OSLC connect 2014. 

Since OASIS requests reporting regarding the spending of the money and the decisions how to spend it, I also recommend assigning an explicit role to someone of the StC to deal with all the budgetary issues. I proposed to call the role "treasurer" or "financial officer", but Dave commented that this would not be quite correct since OAISIS staff would handle all the money.  If you have better ideas how to call this role, please let me know.  

Next steps are:
- in October the preliminary spending plan need to be distributed to OASIS support staff and the StC for review
- The StC approves the proposed spending plan and must submit it prior to December 1st
- The OASIS budget (incl. our spending plan) is then submitted to the Board of Directors for approval
- After approval by the Board, the StC will then receive the Approved Spending Plan.  
- StC has to decide/vote on each topic before spending the money:  
      Example from other TC minutes:  
             "Motion to allocate up to $x to cover travel expenses for T.   ->  moved by J., seconded by B., passed unanimously"

Please let me know if you have any comments, additional topics for the spending plan etc. 
As planned, we will discuss this topic again at the next StC meeting. Looks like there is no formal decision requested by OASIS at that time, but we should decide whether we want to continue with the topic and file the preliminary budget plan to OASIS.

Bye and have a nice day
Rainer